You can generate billings (payments, invoices) for affiliates. The system automatically counts payouts in conversions and generates a billing you can give to affiliates. It helps you calculate expenses to pay affiliates.
⚠️ Affise does not pay money on its own. The billing for affiliates feature serves only for expenses calculation and giving the invoice to affiliates.
To work with billings for affiliates, go to Billing > Affiliates:
⚠️ Read about permissions for this section here.
Billing section
On the Billing page, you can see the following sections:
Forms for billing generation:
Form for billing searching and its status changing:
List of existing billings:
Generating the billing
To generate the billing, you can use two different forms in the Generate section. Read more about it here.
Searching for the billing and changing its status
To search for the billing, you can use the correspondent form:
where:
Date: choose the time for which you want to see billings.
Affiliate: choose the certain affiliate for whom you want to find the billing. If you don't choose an affiliate, the system shows the billings for all affiliates.
Status: choose the status of the billing.
Payment system: choose the payment system used in billings.
Amount of billings: choose the amount of billings you want to see per page.
You can change the status of the certain billing or several billings in bulk:
There is the list of statuses available in Affise:
Waiting: the billing is prepared, but not completed. You can edit, delete it, view the details, conversions included, and download the version in .pdf format.
Completed: the billing is closed. You can view the details, conversions included, and download the version in .pdf format.
Partly paid: the billing is prepared, but not completed.
Pending: the billing is prepared, but not completed.
Declined: the billing is closed.
Seeing details of certain billing
In the list of existing billings, you can see the following fields:
where:
ID: ID of the certain billing that you can find in the User activity log.
Affiliates: the certain affiliate whom the billing belongs to.
Payment system: payment system used for this billing.
Payout: the sum of money.
Status: the status of the billing.
Date: the date of the billing generation.
Note: the note, written in the Note field, or the time period which conversions payouts are counted for.
Actions: possible actions (view, download the version in .pdf format, edit, delete).
🔎 To get the billing in .pdf format, click the Printer sign. The statement might look like that:
To view the details, click the Eye sign. You can see the following table:
where:
Title: offer's title.
🔎 If you edit the offer title in the future, you cannot see any changes on the billing view page, the downloaded invoice, and the Affiliate panel. If you delete the offer, the relevant string is empty.Count: total number of conversions included in the billing.
Price (currency): the total sum of payouts. You can see several strings for the same offer. It depends on the number of payouts set up in a certain offer in the Payouts section.
🔎 For example, the offer contains two different goals with two different payouts. If the affiliate has payable conversions for both goals, the system shows two strings with the sum of money.Total (currency): the certain sum of money paid under the payout met by the affiliate in the certain conversion.
🔎 If the payout is less than 0.0001, the system rounds it to the tenth decimal. If the payout is equal to 0.0001 or bigger, the system rounds it to the fourth decimal.
At the bottom of the page, you can see the Conversions button. By clicking it, you can see the list of conversions included in the billing.
If you click the offer name, the system leads you to the offer view page. You can click the conversion ID to see the conversion view page. The first conversion is the newest one, the last conversion (at the bottom of the page/on the last page) is the oldest one.
If the system didn't include the conversion in the previous billing because it was approved or created after the previous billing creation, the system highlights it. You can see the explanatory message.
To export the table as an Excel file by clicking this sign:
The system exports all conversions on the certain page.
Editing the billing
To edit the billing, click the Pen sign. You can see the edit page:
You can change the details regarding Payment account, Status, Comment, and Note.
⚠️ The information you write in these fields does not influence the sum of money and the process of actual billing payment. The information in these fields appears in .pdf version of the billing, on the billing view page, and on the billing page on the Affiliate panel.
At the bottom of the page, you can find the Correction option:
You can add the needed sum of money to the billing with the comment. The system allows you to delete this sum until the billing has Complete status.
Exporting option
The export section allows you to get information about all or certain billings in a text format.
Choose one/several/all billings, set the delimiter, format, and the needed fields, the number of strings. There is an opportunity to create a custom field (text field) and type some additional note or comment. After clicking the Export button, you receive all the data in the text format.
Auto-generation option
You can let the system generate billings automatically. Read how to automate a billing here.
Billing and payment systems
Before starting work with billings, an affiliate needs to choose a payment system in the relevant currency (Profile > Payment system > Add payment system).
If affiliates have several payment systems for the same currency, they can choose the main payment system. If there is no main payment system, the system uses the upper latest payment system by default.
After creating the billing, it becomes visible on the Affiliate panel in the Payments section.
You can add a payment system on the Affiliate edit page. Go to Affiliates > Affiliate management > a certain affiliate edit page.
The system pulls the list of available payment systems from the list of payment systems in Settings > Content > Payment systems.
Billing and Statistics
To check which conversions you already paid for, go to Statistics > Conversions. You can see the Payment statuses filter:
where:
Unpaid: conversions, not included in the billing.
Waiting: conversions, included to the billing with any status, except Complete.
Paid: conversions, included to the billing with Complete status only.
🔎 The system updates statuses every 24 hours.
You can compare the billing and the Statistics:
In the Conversion slice and the list of conversions, included in the billing.
In the Daily slice. See the Total - Payouts column. It shows payouts for only Approved conversions (if the With Hold slider is off).
Billing and affiliate balance
On the Affiliates list page, there are the following columns:
where:
Balance: includes payouts for conversions that have statuses selected in the Conversion status in Affiliate’s balance field in Settings > Affiliates > General.
Hold: includes payouts for conversions with Hold status only.
Payout: includes payouts for conversions with Approved status only. You can pay only the sum in the Payout column.
In these columns, the system reflects the sum of money for unpaid conversions only (conversions, not included in the billing).
Once you generate the billing for the certain affiliate, the system charges off the sum of money included in the billing in these three columns. As the billing includes payouts for conversions with Approved status only, the payouts for conversions in Hold status remain in the Balance and Hold columns. If you delete the billing, the system returns the sum of money to all three columns.
🔎 The system updates the sum of money in all three columns each hour. If you deleted the billing and now want to create a new one for the same affiliates, you need to wait for an hour.
⚠️ If the affiliate doesn't have Active status, the balance remains at the point when the affiliate became banned or not active.
Marketplace
You can use the Tipalti plugin when working with billings. Tipalti is a reliable global partner payment automation system. Its solution transforms your payment process into a lean financial operation that scales rapidly and works smarter in a few clicks.
Read more about it here.
What to do next
📃 Related topics
Please contact Affise Customer Support team regarding all raised questions via the e-mail: [email protected].